Policies and Procedures


SMSU Policies and Procedures

Personnel General Fiscal Academic

ACADEMIC

Codified Policies

A-001 Curriculum Approval
A-001.1 Process for Curriculum Approval-Proposals of Major Significance
A-001.2 Process for Curriculum Approval-Proposals of Less Than Major Significance
A-004 Academic Program Planning and Review
A-006 Faculty Workload Documentation
A-007 Program for Students Transferring from Wisconsin Vo-Tech and Adult Educ Schools
A-011 Conferring of Degrees
A-014 Graduation with Honors
A-015 Honors Program
A-021 General Studies Distribution Policy
A-023 Final Examination
A-024.1 Initital Assignment of New Transfer Students to Academic Advisors
A-024.2 Initial Assignment of New Freshmen (Non-Transfer) to Academic Advisors
A-024.3 Administrative Change of Advisees and Disposition of Advisee Folders
A-024.4 Student-Initiated Change of Academic Advisor
A-024.5 Support Material and Procedures for Student Advising
A-024.6 Registration Advisory Access Code
A-028 Faculty Emeritus Status
A-029 International Student Admission Policy and English Proficiency for Non-Native Speakers
A-029.1 Advanced Deposit Procedure for International Students
A-030 Course Syllabus
A-032 Academic Honesty
A-035 Drop-Add-Withdraw Policy
A-037 Admission Policy
A-040 Advanced Placement
A-043 Instructor Replacement Policy
A-044 Graduate Faculty Status Policy
A-031 Auditing Courses
A-034 Grading Policy
A-038 Institutional Review Board for Research
A-008 Internships Policy
A-036 Credit by Examination
A-024 Student Advisement
A-003 Academic Standing
A-005 Satisfactory Academic Progress
A-004.1 Academic Program Planning and Review Procedures
A-010 Graduation Requirements

FISCAL

Codified

F-001 Budget
F-001.1 Motor Pool Vehicle Rate Determination
F-001.2 Establishing the Committee on Student Activity Fee Allocations
F-001.3 Student Activity Fee Allocation Committee Budget Allocation Process
F-001.4 Student Fee Collection and Disbursement

Internal Procedures

Budget Transfer
Campus Exhibits
Chart of Accounts
Check Cashing
Consultants
Deposits and Payments
Determining Student Wages
Gift Acceptance
Insufficient Funds Check
Inventory
Missing or Stolen Inventory
Monthly Accounting Reports
Object Code Identification
Obsolete or Surplus Inventory
Purchasing and Contracting Procedures
Reporting Injuries and Property Damage
Student ID Cards
Student Payroll Check Distribution Policy
Telephone Dialing Instructions
Telephone Installation or Change Procedure
Graduate Assistants Procedure
Cashier Services
Special Course Fees

State Policies

GENERAL

Codified Policies

G-017 Hot Work Program Policy
G-002.3 Establishment of Student Clubs/Organizations
G-009 Student Records
G-026 Political Events Policy
G-005 Student Appeals
G-005.1 Academic Standing Appeals Committee
G-005.2 Student Grade Appeal Committee
G-005.3 Judicial Appeal Procedure and Committee
G-020 Pet Policy
G-024 Fundraising and Solicitation Policy
G-011 Institutional Record of Student Complaints
G-012 Alcohol Use Policy
G-001 University Policies and Procedures
G-001.1 Responsibility for Policies and Procedures
G-002 Administrative Procedures Decreed by Policies Established by External Agencies
G-002.1 Administration of Minnesota Tort Claims Act
G-002.2 Administration of Occupational Safety and Health Act
G-003 Use of University Facilities
G-003.1 Use of University Facilities by Non-University Organizations and Individuals
G-004 Smoking Policy and Procedure
G-007 Campus Use of In-Line Skates, Skateboards, and Bicycles
G-008 Weapons on Campus Policy
G-010 Commencement Exercises
G-015 Issuance of Keys
G-016 President's Award
G-018 Space Allocation
G-019 Parking and Traffic Regulations
G-021 Naming of University Facilities
G-023 Policy on AIDS
G-025 MSUAASF Retired with Distinction Status
G-022 Emergency Closing Procedures

Internal Procedure

Procedures for Accessing Public Information
SMSU Portable Space Heater Requirements

NONE

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PERSONNEL

Codified

P-001 Selection of Unclassified Personnel
P-001.1 Selection of Unclassified Personnel (Teaching Faculty)
P-001.2 Procedures for Selection of Unclassified Personnel (MnSCU Administrator and Administrative and Service Faculty)
P-002 Retirement and Separation Benefits
P-003 Sabbatical Leaves
P-003.1 MSUAASF Sabbatical Leave Procedure
P-004 Employee Background Check
P-005 Zero Tolerance of Workplace Violence
P-006 MnSCU Administrator Evaluations
P-007 Rights/Requirements of Personnel Terminating Employment
P-008 Official Transcript Requirements for Employees
P-009 Reasonable Accommodation
P-010 Filling Classified Vacancies
P-011 Classified Employee Education
P-012 Equal Opportunity Policy
P-013 Sexual Violence Policy
P-014 Professional Improvement Funds Administrative and Service Unit
P-015 Affirmative Recruitment and Appointment of Probation or Fixed Term Faculty Members (IFO Bargaining Unit)
P-017 Classified Training and Development Program
P-007.1 Exit Procedure for Personnel Terminating Employment

Internal Procedures

Classified Evaluations
Direct Deposit of Employee Pay
Reclassifications of Classified Positions
Reimbursement of Candidate's Expenses
Retirement Plans
Time and Leave Reporting
Guidelines for Processing Overload and Adjunct Pay
Pay Option Guidelines
Position Rosters
Faculty Vacancy Processing
Unclassified Vacancy Processing
Recognition Service Awards
Worker's Compensation Process

MnSCU Policies

4.10 Nepotism Policy
4.10.1 Nepotism Procedure
1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution Procedure
1B.1 Nondiscrimination in Employment and Education Opportunity Policy
1C.2 Fraudulent or Other Dishonest Acts
5.22 Acceptable Use of Computers and Information Technology Resources
5.22.1 Acceptable Use of Computers and Information Technology Resources Procedure

State Policies

Statewide Policy: Appropriate Use of Electronic Communication and Technology
Alcohol and Other Drug Use by State Employees
FLSA- Suspensions for Exempt Employees
Code of Ethics
Statewide Policy on FMLA (Family Medical Leave Act)

STUDENT

Codified Policies

Internal Procedures

Student Handbook 2008-2009